Why Track Workforce Changes

by Revelio LabsJanuary 23, 2022

Most HR teams acknowledge the resourcefulness of workforce data and trends. Keeping track of the changes and new developments is vital for workforce intelligence and decision-making. For HR teams, the goal is to collect and analyze the right metrics for insights about workforce trends and other mission-critical aspects. Here’s why HR should track workforce changes:

1. Plan for the Future

Tracking workforce changes will help you identify emerging trends shaping the industry. Internal changes, like personnel training, employee turnover, promotions, and leaves, are vital when planning for the future. HR teams should track all workforce trends to inform daily decisions like who’s on the roster and long-term strategies like promotions.

Workforce changes can disrupt the business unless there’s a clear counter-plan.

HRs team can track trends, developments, and past outcomes to ensure adequate measures when faced with similar situations. Employee opinions also shift, so what works this year might not sufficiently motivate the workforce in the future. Tracking all changes provides such insights.

2. Leverage Technology

Technology is one of the two primary drivers of workforce changes. Modern technology has revolutionized how businesses operate and adapt to emerging changes. HR teams can leverage existing technologies to streamline their processes and automate mundane activities. The benefits of modern tech are evident and straightforward, but technology isn’t stagnant.

The world continually releases new tools, systems, and efficiencies, and the next tech builds on current possibilities. Any HR team can leverage existing tech. This includes VoIP telephony and softphone, electronic surveys, performance monitoring, analytics software, and more. Tracking changes allows HR to invest in reliable long-term solutions and harness the potential of emerging tech.

3. Remain Competitive

Workforce trends, solutions, and environments keep changing, and HR must adapt to the changes. Most companies use workforce intelligence to analyze thousands and millions of standardized employment data. Tracking changes empowers the human resource team to identify the best technologies, systems, routines, approaches, and investment opportunities.

HR teams aim to create an appealing workplace to attract and retain top talents. The department also seeks to enhance efficiency across all its operations.

Businesses can track workforce changes to identify what competitors are doing and opportunities for improvement. Leveraging the best techniques and strategies is vital if you want to remain competitive.

4. Save More Money

Modern technology, analytics, and automation refine and streamline business processes and reduce costs. A switch from traditional PBX phone lines to VoIP telephony can instantly minimize communication costs. The system is also easier to maintain and scale. Human resource teams should constantly identify and review new ways to save the department more money.

Recruitment teams can use universal databases for insights on current trends, remunerations, job search, and talent availability. HR has access to management software, cloud storage, remote communication and surveillance, automatic reporting, and other efficiencies. Tracking changes, refining the processes, and planning for future changes also save money.

5. Retain Top Talents

Businesses can track workforce changes to ensure enough talent across all key positions. HR should secure the best skills from recruitment and train them to fill up promotional positions when senior employees retire. Hiring and training are only the beginning, and there’s more to retaining top talents. Tracking internal and universal workforce changes and trends is crucial.

HR can learn the current salaries and rates, benefits packages, working schedules, and successful business systems. The goal is to create an attractive proposition and beat competition to the best talents. Monitoring changes keeps you ahead of the curve and can identify potential problems before affecting the workplace atmosphere. You can also offer the best deal.

6. Increase Diversity

Workforce diversity is one of the top challenges modern HR teams face.

Attracting and retaining talents from different backgrounds and ethnicities can increase your company’s competency and understanding of diverse markets.

Tracking changes can help the business remain compliant with diversity and gender requirements and create the perfect workforce.

HR teams can review records and processes to attract skilled talents suited to the workforce they are building. A diverse workforce will offer different ideas and solutions and give the business a positive reputation. Diversity also results in better cultural awareness and marketing opportunities. HR can monitor workforce changes to ensure enough diversity across its talents.

7. Improve Productivity

Enhancing productivity is one of the primary goals of the human resource department. Many factors affect workforce productivity, and tracking performance can help the management team identify who’s putting in more/less effort. It’s impossible to improve productivity without tracking changes in employee attendance, performance, engagements, training, and activities.

The business can keep tabs on workforce trends and internal changes to work out the necessary adaptations. HR can develop new incentives to reenergize and motivate the workforce if productivity levels drop. Performance tracking also allows companies to determine the best time to hire, train, and promote personnel to guarantee consistent productivity.

8. Workforce Intelligence

Gathering and analyzing workforce records and data has never been easier.

Modern HR managers must leverage the massive employment records and databases to avoid mistakes and make informed decisions. Many tools are available for analyzing workforce metrics, including universal databases. Tracking and reporting workforce changes is part of intelligence.

Human resource departments should invest in workforce intelligence to learn more about their teams, competitors, and trends. Tracking changes involves gathering and storing records and generating reports to analyze the data.

Performing analytics on workforce data and changes also provides insights and inform mission-critical decisions.

Gathering data is useless unless the business can analyze it, track changes, and draw conclusions. Tracking workforce changes will provide the intelligence needed to optimize recruitment, training, promotions, payrolls, and business continuity. HR teams can also learn from their past to refine budgets, processes, communications, feedback, and more.

Universal Workforce Database for Businesses

Every company has its unique methods for collecting and storing employee records; personal information, wages, qualifications, and more. Businesses should also keep track of attendance/absenteeism, working hours, leaves and rotas, benefits packages, and performance. Internal records are essential for monitoring workforce performance.

Businesses should also review external records, databases, and trends when strategizing. At Revelio Labs, we provide a universal HR database for human resource teams, corporate strategists, investors, and governments. We absorb and standardize hundreds of millions of employment records so that you can examine the workforce composition of any company.